Legal Assistant III

Job Description Under the supervision of the Office Manager, provides a wide variety of coordination activities, both technical and administrative, to assist attorneys.
Manages documents for case files within the Prosecutor's Office.
Activities are varied and complex, often performed under limited supervision, and require creativity and independent judgment.
Typically, this position is assigned to and managing cases in the criminal, family, juvenile, civil and probate divisions of the Circuit Court.
This is a full-time benefited position working in the Family Division at the Grand Haven Court House.
Travel to other locations as needed.
Typical working hours are Monday-Friday 8:00am-5:00pm.
Essential Job Functions The essential functions of this position include, but are not limited to, the following: Evaluates complex and diverse information to determine appropriate course of action and required documentation, considering court deadlines and applicable law enforcement procedures.
Handles document preparation, executes follow-up and fact gathering using analysis, solid judgment, initiative, critical thinking, and experience to complement existing data to perform the file management function.
Assignments may include difficult and high profile cases.
Enters and updates case data using multiple computer systems utilized to manage case records, generate documents and reports, and track files.
Uses document management software to manage cases via imaged documents, creates e-forms, digital media and processes case work within department and with other county agencies using workflows.
Responds appropriately to callers and walk-ins addressing questions and concerns of attorneys, parties, court personnel, law enforcement personnel, victims, families, witnesses and others regarding departmental procedures, schedules, case information and related issues.
Requires discretion to adhere to disclosure and confidentiality restrictions.
Schedules hearings, prepares notices, proofs, files and documents within legal time parameters.
Issues subpoenas as needed.
Manages calendar for assigned court and prepares documentation for attorneys.
Prepares for weekly and unscheduled court sessions including motions, hearings, arraignments, trials and pleas.
Reviews files upon return from court and assists attorneys to prepare necessary case follow-up to ensure accurate and timely processing of case components.
Determines necessary documents and procedures to accurately prepare case files for weekly sentencing in the Circuit Court.
Includes communication and coordination of information and schedules with other County departments and may include preparation of prisoner transfer documents.
May include making recommendations for procedure improvements.
Processes and follows case/file closure and archival procedures.
Performs complex clerical and administrative tasks unique to the department.
Performs a variety of other support tasks which may include maintaining and updating resource materials in the law library, ordering and maintaining office supplies and forms, making travel and lodging arrangements, organizing and distributing mail and related tasks.
May be assigned to manage clerical support functions for Appeals Division, manage Personal Protection Order case flow, School Safety Reporting, department statistical record keeping, and/or other special projects as assigned.
May review, perform, and cover duties, as well as assist with training, of all clerical staff.
Helps support an equitable, safe, diverse and inclusive workplace.
Other duties as assigned.
Required Education, Training and Experience High School diploma required.
Associates or Bachelors Degree in related area preferred.
A minimum of four (4) years experience in a criminal justice system or similar legal setting strongly preferred.
Skills in the use of MS Word, MS Excel, OnBase, Smeadsoft, MiFile, LEIN and PAAM case management software strongly preferred.
Previous experience at the Legal Assistant II level preferred.
Licenses and Certifications: LEIN certified preferred.
Additional Requirements and Information Required Knowledge and Skills: Thorough working knowledge of court administrative procedures and practices.
Thorough working knowledge of legal terminology, documents, style and procedures.
Fast and accurate keyboarding skills.
Thorough working knowledge of document imaging protocols and practices.
Thorough working knowledge of privacy requirements related to court records.
Computer literacy including a good working knowledge of word processing, spreadsheet and database management applications.
Excellent verbal and written communications skills.
Excellent interpersonal and human relations skills.
Excellent time management skills and organizational skills.
Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, felony offenders, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.
Physical Requirements: Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
Working Conditions: Work is performed in a normal office environment.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.
Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Ottawa County is an Equal Opportunity Employer Job Description Under the supervision of the Office Manager, provides a wide variety of coordination activities, both technical and administrative, to assist attorneys.
Manages documents for case files within the Prosecutor's Office.
Activities are varied and complex, often performed under limited supervision, and require creativity and independent judgment.
Typically, this position is assigned to and managing cases in the criminal, family, juvenile, civil and probate divisions of the Circuit Court.
This is a full-time benefited position working in the Family Division at the Grand Haven Court House.
Travel to other locations as needed.
Typical working hours are Monday-Friday 8:00am-5:00pm.
Essential Job Functions The essential functions of this position include, but are not limited to, the following: Evaluates complex and diverse information to determine appropriate course of action and required documentation, considering court deadlines and applicable law enforcement procedures.
Handles document preparation, executes follow-up and fact gathering using analysis, solid judgment, initiative, critical thinking, and experience to complement existing data to perform the file management function.
Assignments may include difficult and high profile cases.
Enters and updates case data using multiple computer systems utilized to manage case records, generate documents and reports, and track files.
Uses document management software to manage cases via imaged documents, creates e-forms, digital media and processes case work within department and with other county agencies using workflows.
Responds appropriately to callers and walk-ins addressing questions and concerns of attorneys, parties, court personnel, law enforcement personnel, victims, families, witnesses and others regarding departmental procedures, schedules, case information and related issues.
Requires discretion to adhere to disclosure and confidentiality restrictions.
Schedules hearings, prepares notices, proofs, files and documents within legal time parameters.
Issues subpoenas as needed.
Manages calendar for assigned court and prepares documentation for attorneys.
Prepares for weekly and unscheduled court sessions including motions, hearings, arraignments, trials and pleas.
Reviews files upon return from court and assists attorneys to prepare necessary case follow-up to ensure accurate and timely processing of case components.
Determines necessary documents and procedures to accurately prepare case files for weekly sentencing in the Circuit Court.
Includes communication and coordination of information and schedules with other County departments and may include preparation of prisoner transfer documents.
May include making recommendations for procedure improvements.
Processes and follows case/file closure and archival procedures.
Performs complex clerical and administrative tasks unique to the department.
Performs a variety of other support tasks which may include maintaining and updating resource materials in the law library, ordering and maintaining office supplies and forms, making travel and lodging arrangements, organizing and distributing mail and related tasks.
May be assigned to manage clerical support functions for Appeals Division, manage Personal Protection Order case flow, School Safety Reporting, department statistical record keeping, and/or other special projects as assigned.
May review, perform, and cover duties, as well as assist with training, of all clerical staff.
Helps support an equitable, safe, diverse and inclusive workplace.
Other duties as assigned.
Required Education, Training and Experience High School diploma required.
Associates or Bachelors Degree in related area preferred.
A minimum of four (4) years experience in a criminal justice system or similar legal setting strongly preferred.
Skills in the use of MS Word, MS Excel, OnBase, Smeadsoft, MiFile, LEIN and PAAM case management software strongly preferred.
Previous experience at the Legal Assistant II level preferred.
Licenses and Certifications: LEIN certified preferred.
Additional Requirements and Information Required Knowledge and Skills: Thorough working knowledge of court administrative procedures and practices.
Thorough working knowledge of legal terminology, documents, style and procedures.
Fast and accurate keyboarding skills.
Thorough working knowledge of document imaging protocols and practices.
Thorough working knowledge of privacy requirements related to court records.
Computer literacy including a good working knowledge of word processing, spreadsheet and database management applications.
Excellent verbal and written communications skills.
Excellent interpersonal and human relations skills.
Excellent time management skills and organizational skills.
Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, felony offenders, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.
Physical Requirements: Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
Working Conditions: Work is performed in a normal office environment.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.
Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Ottawa County is an Equal Opportunity Employer This position will recieve a generous paid time off package that includes 20 vacation/floating holiday days in the first year plus 6 sick days and 8 paid holidays!This position is benefited and is subject to the Group T manual.
Ottawa County offers a wide range of benefits to support you in your career.
View the Benefits Summary for more information.
(Download PDF reader)The current Group T manual can be viewed here.
(Download PDF reader) The Ottawa County Universal Wage Scale can be found here.
(Download PDF reader)